Compliant Invoicing · Rent Records · Built for Zambia

Manage rent, receipts and tax records — without spreadsheets.

From lease to ZRA-ready invoice — rent records, payment receipts, and every tenant ledger in one place. For landlords, managing agents, and property managers who should never need a spreadsheet.

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No credit card. Free 30-day trial.
RentBook ZM
Zambia Revenue Authority · Smart Invoice
Tax Invoice
INV-2026-0042 · 14 May 2026
Issued by
Sunrise Properties Ltd
TPIN: 1003567891
Billed to
Mutale Chanda
Highfield Court, Unit 4A
ZRA Invoice No
CP1-PI-2026-042
SDC ID
SDC0060000006
VSDC Date
14 May 2026 14:22
Item Amount (ZMW)
Monthly Rental — June 2026 K 18,000.00
Electricity Recovery (520 kWh) K 1,196.00
Water & Sewerage Recovery K 462.00
Building Admin & Security Levy K 342.00
Total (ZMW) K 20,000.00
Accepted by ZRA
Scan QR to verify
via ZRA Smart Invoice portal
Rental tax band: 4% · K 30,001 – K 800,000 / yr · Remit to ZRA by 14 July 2026
ZRA Smart Invoice + VAT invoicing · optional add-on · integration in final certification
View a sample Smart Tax Invoice →
Who it’s for

Built for every Zambian rental situation.

Individual landlords

One or several units. Know exactly what has been paid, what is outstanding, and what each tenant owes — without chasing WhatsApp messages or rebuilding spreadsheets.

Managing agents

Keep owner, tenant and payment records organised in one system. Share clean monthly statements with property owners without rebuilding a new spreadsheet each time.

Property managers

Documents, ledgers, maintenance tracking and monthly reports across every property. With the Smart Invoice add-on, ZRA Smart Invoice is handled directly from the rent ledger (final certification in progress).

Sound familiar?

Common rental headaches — solved.

How it works

Three steps from lease to receipt.

Designed for landlords without an accounting background. Set up your first lease, issue an invoice, and record the payment — in that order.

1

Add a lease.

Tenant, property, rent, currency, and term. Entered once and reused on every invoice.

SETUP · ONE-TIME
2

Issue the invoice.

One tap generates a provisional invoice in Kwacha, with the rental tax band applied. With the Smart Invoice add-on, once ZRA certification completes, RentBook pushes it to ZRA and returns the Smart Tax Invoice. Send it on WhatsApp or email.

EVERY MONTH
3

Record the payment.

When rent arrives — bank, MTN MoMo, Airtel Money, cash — log it. The receipt sends itself. Your books reconcile automatically.

WHEN PAID
Tenant ledgers
Every invoice, every payment, on one page per tenant.
Multi-currency
Bill in USD, settle in Kwacha — FX reconciled.
Maintenance log
Track requests, costs, and who paid for what.
Calendar & deadlines
Rent-due, lease expiry, invoice overdue — all in one view.
Documents
Lease contracts, ID copies, proof of payment — stored securely.
Income reports
See rent invoiced and received per property, every month.
ZRA Smart Tax Invoice

Built for ZRA Smart Invoice fiscalisation.

Fiscal Edge Solutions Smart Invoicing powered by Fiscal Edge Solutions — an approved ZRA Smart Invoice service provider.

With the Smart Invoice add-on, invoices you raise in RentBook are submitted to ZRA's Smart Invoice API through our integration partner, returning a ZRA Invoice Number, digital signature, and QR code attached to your record. The integration is in final certification with ZRA and switches on for Smart Invoice accounts the moment it completes.

  • Itemised charges — rent, electricity, water recovery, levies
  • ZRA Invoice Number and SDC identity assigned by ZRA
  • VSDC digital signature from ZRA's verification system
  • QR code — tenant can verify the invoice directly with ZRA
  • Rental tax band automatically applied per the Income Tax Act
  • Bank payment details printed on every invoice
Start your free 30-day trial

ZRA rental tax guide →

Compliance

Built for the rules that apply in Zambia.

RentBook ZM is built around three things every Zambian landlord has to deal with: ZRA's Smart Invoice requirement, the Bank of Zambia's currency rules, and Zambian tenancy record obligations.

Not sure how rental tax works in Zambia? Read the RentBook ZRA Tax Guide →

ZRA Smart Invoice integration (optional add-on)

With the Smart Invoice add-on, RentBook connects to ZRA's Smart Invoice API (final certification in progress). When you issue an invoice, RentBook submits it to ZRA and stores the Smart Tax Invoice number and QR code against your records. Without the add-on — including on the free trial — RentBook produces a provisional invoice and you issue the matching Smart Invoice through ZRA's portal yourself.

Bank of Zambia FX directive

Where rent is contracted in USD and settled in Kwacha (or vice versa), RentBook records the FX rate used, the source, and the date — so the audit trail is on the document, not in a side conversation.

Zambian tenancy records

RentBook helps landlords maintain cleaner lease, invoice, payment and tenant records in line with common Zambian tenancy practice. For residential premises, the Rent Act, Cap 206 includes rent-book record requirements. For business premises, separate rules apply under the Landlord and Tenant (Business Premises) Act, Cap 193. Lease templates should always be reviewed by a lawyer before signing.

Pricing

Start free. Then a package that fits.

No setup fee. No card needed. Begin with a free 30-day trial, then continue on an annual package tailored to your portfolio.

We don't publish a price list — every package is quoted on portfolio size and confirmed on enquiry.

Landlord
Free 30-day trial
30 days full access. Then upgrade to keep editing, or your account stays read-only.
  • 1 property, 1 tenant, 1 lease
  • Provisional invoices (issue Smart Invoice yourself via ZRA portal)
  • Payment receipts & ledgers
  • Email support
  • Two-factor authentication (2FA)
Start free
After the trial
Your Package
Quoted for you
One tailored annual package, priced on your portfolio — from a single unit to a managed portfolio.
  • Billed annually — one invoice a year
  • Priced on portfolio size (your unit count)
  • No setup fee for the software
  • ZRA Smart Invoice as an optional add-on
  • Multi-currency (K + USD), documents, reports
  • Two-factor authentication (2FA)
Request a quote
From the founder
"I built RentBook ZM because I was that landlord — recording rents in a notebook, updating totals in a spreadsheet, printing statements to file by hand, then reconciling everything properly so that ZRA returns and Smart Invoices match and are submitted within the required deadlines. If you've been there too, this was built for you!"
L
Lweendo
Founder · Dongo Intelligence · Lusaka

Your records remain yours.

RentBook stores your landlord, tenant, lease, invoice and payment records securely on dedicated private infrastructure, with encrypted sensitive data and nightly encrypted off-site backups. You can export your data at any time. We do not sell your information to third parties.

Read our privacy policy →

Stop reconciling rent in a notebook.

Issue invoices, record payments, and keep one ledger per tenant — built in Lusaka, for the Zambian rental market.

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