Compliant Invoicing · Rent Records · Built for Zambia

Manage rent, receipts and tax records — without spreadsheets.

From lease to ZRA Smart Tax Invoice — rent records, payment receipts, and every tenant ledger in one place. For landlords, managing agents, and property managers who should never need a spreadsheet.

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RentBook ZM
Zambia Revenue Authority · Smart Invoice
Tax Invoice
INV-2026-0042 · 14 May 2026
Issued by
Sunrise Properties Ltd
TPIN: 1003567891
Billed to
Mutale Chanda
Highfield Court, Unit 4A
ZRA Invoice No
CP1-PI-2026-042
SDC ID
SDC0060000006
VSDC Date
14 May 2026 14:22
Item Amount (ZMW)
Monthly Rental — June 2026 K 18,000.00
Electricity Recovery (520 kWh) K 1,196.00
Water & Sewerage Recovery K 462.00
Building Admin & Security Levy K 342.00
Total (ZMW) K 20,000.00
Accepted by ZRA
Scan QR to verify
via ZRA Smart Invoice portal
Rental tax band: 4% · K 30,001 – K 800,000 / yr · Remit to ZRA by 14 July 2026
Business plan · ZRA Smart Invoice + VAT invoicing · issued automatically
View a sample Smart Tax Invoice →
Who it’s for

Built for every Zambian rental situation.

Individual landlords

One or several units. Know exactly what has been paid, what is outstanding, and what each tenant owes — without chasing WhatsApp messages or rebuilding spreadsheets.

Managing agents

Keep owner, tenant and payment records organised in one system. Share clean monthly statements with property owners without rebuilding a new spreadsheet each time.

Property managers

Documents, ledgers, maintenance tracking and monthly reports across every property. On the Business plan, ZRA Smart Invoice is handled directly from the rent ledger.

Sound familiar?

Common rental headaches — solved.

How it works

Three steps from lease to receipt.

Designed for landlords without an accounting background. Set up your first lease, issue an invoice, and record the payment — in that order.

1

Add a lease.

Tenant, property, rent, currency, and term. Entered once and reused on every invoice.

SETUP · ONE-TIME
2

Issue the invoice.

One tap generates a provisional invoice in Kwacha, with the rental tax band applied. On the Business plan, RentBook pushes it to ZRA and returns the official Smart Tax Invoice. Send it on WhatsApp or email.

EVERY MONTH
3

Record the payment.

When rent arrives — bank, MTN MoMo, Airtel Money, cash — log it. The receipt sends itself. Your books reconcile automatically.

WHEN PAID
Tenant ledgers
Every invoice, every payment, on one page per tenant.
Multi-currency
Bill in USD, settle in Kwacha — FX reconciled.
Maintenance log
Track requests, costs, and who paid for what.
Calendar & deadlines
Rent-due, lease expiry, invoice overdue — all in one view.
Documents
Lease contracts, ID copies, proof of payment — stored securely.
Income reports
See rent invoiced and received per property, every month.
ZRA Smart Tax Invoice

Every invoice fiscalised automatically.

Fiscal Edge Solutions Smart Invoicing powered by Fiscal Edge Solutions — an approved ZRA Smart Invoice service provider.

On the Business plan, every invoice you raise in RentBook is automatically submitted to ZRA's Smart Invoice API. The system returns an official ZRA Invoice Number, a digital signature, and a QR code — all attached to your record instantly.

  • Itemised charges — rent, electricity, water recovery, levies
  • ZRA Invoice Number and SDC identity assigned by ZRA
  • VSDC digital signature from ZRA's verification system
  • QR code — tenant can verify the invoice directly with ZRA
  • Rental tax band automatically applied per the Income Tax Act
  • Bank payment details printed on every invoice
Issue your first Smart Invoice free

ZRA rental tax guide →

Compliance

Built for the rules that apply in Zambia.

RentBook ZM is built around three things every Zambian landlord has to deal with: ZRA's Smart Invoice requirement, the Bank of Zambia's currency rules, and Zambian tenancy record obligations.

Not sure how rental tax works in Zambia? Read the RentBook ZRA Tax Guide →

ZRA Smart Invoice integration (Business plan)

On the Business plan, RentBook is connected to ZRA's Smart Invoice API. When you issue an invoice, RentBook submits it to ZRA and stores the official Smart Tax Invoice number and QR code against your records. On Starter and Pro, RentBook produces a provisional invoice and you issue the matching Smart Invoice through ZRA's portal yourself.

Bank of Zambia FX directive

Where rent is contracted in USD and settled in Kwacha (or vice versa), RentBook records the FX rate used, the source, and the date — so the audit trail is on the document, not in a side conversation.

Zambian tenancy records

RentBook helps landlords maintain cleaner lease, invoice, payment and tenant records in line with common Zambian tenancy practice. For residential premises, the Rent Act, Cap 206 includes rent-book record requirements. For business premises, separate rules apply under the Landlord and Tenant (Business Premises) Act, Cap 193. Lease templates should always be reviewed by a lawyer before signing.

Pricing

Start free. Scale when you're ready.

No setup fee. No card needed. Begin with a free 30-day trial, then choose the plan that fits.

Pricing on the paid plans is confirmed on enquiry — we'll match you to the right fit.

Landlord
Free 30-day trial
30 days full access. Then upgrade to keep editing, or your account stays read-only.
  • 1 property, 1 tenant, 1 lease
  • Provisional invoices (issue Smart Invoice yourself via ZRA portal)
  • Payment receipts & ledgers
  • Email support
  • Two-factor authentication (2FA)
Start free
Recommended
Property Manager
On enquiry
For landlords managing 2–10 units across one or two properties.
  • Up to 10 leases
  • Provisional invoices (issue Smart Invoice yourself via ZRA portal)
  • Multi-currency (K + USD)
  • Maintenance log & documents
  • Calendar & deadlines
  • WhatsApp & email support
  • Two-factor authentication (2FA)
Request pricing
Business Pro
On enquiry
For property managers and portfolios above 10 units.
  • Unlimited leases & properties
  • ZRA Smart Tax Invoice — pushed automatically to ZRA
  • Multi-currency (K + USD)
  • Maintenance log & documents
  • Per-property income reports
  • Priority WhatsApp support
  • Two-factor authentication (2FA)
Request pricing
From the founder
"I built RentBook ZM because I was that landlord — recording rents in a notebook, updating totals in a spreadsheet, printing statements to file by hand, then reconciling everything properly so that ZRA returns and Smart Invoices match and are submitted within the required deadlines. If you've been there too, this was built for you!"
L
Lweendo
Founder · Dongo Intelligence · Lusaka

Your records remain yours.

RentBook stores your landlord, tenant, lease, invoice and payment records securely on dedicated private infrastructure, with encrypted sensitive data and real-time data redundancy. You can export your data at any time. We do not sell your information to third parties.

Read our privacy policy →

Stop reconciling rent in a notebook.

Issue invoices, record payments, and keep one ledger per tenant — built in Lusaka, for the Zambian rental market.

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