From lease to ZRA Smart Tax Invoice — rent records, payment receipts, and every tenant ledger in one place. For landlords, managing agents, and property managers who should never need a spreadsheet.
| Item | Amount (ZMW) |
|---|---|
| Monthly Rental — June 2026 | K 18,000.00 |
| Electricity Recovery (520 kWh) | K 1,196.00 |
| Water & Sewerage Recovery | K 462.00 |
| Building Admin & Security Levy | K 342.00 |
One or several units. Know exactly what has been paid, what is outstanding, and what each tenant owes — without chasing WhatsApp messages or rebuilding spreadsheets.
Keep owner, tenant and payment records organised in one system. Share clean monthly statements with property owners without rebuilding a new spreadsheet each time.
Bulk invoices, multi-user access, documents, ledgers and monthly reports. On the Business plan, ZRA Smart Invoice is handled directly from the rent ledger.
Designed for landlords without an accounting background. Set up your first lease, issue an invoice, and record the payment — in that order.
Tenant, property, rent, currency, and term. Entered once and reused on every invoice.
SETUP · ONE-TIMEOne tap generates a provisional invoice in Kwacha, with the rental tax band applied. On the Business plan, RentBook pushes it to ZRA and returns the official Smart Tax Invoice. Send it on WhatsApp or email.
EVERY MONTHWhen rent arrives — bank, MTN MoMo, Airtel Money, cash — log it. The receipt sends itself. Your books reconcile automatically.
WHEN PAIDOn the Business plan, every invoice you raise in RentBook is automatically submitted to ZRA's Smart Invoice API. The system returns an official ZRA Invoice Number, a digital signature, and a QR code — all attached to your record instantly.
RentBook ZM is built around three things every Zambian landlord has to deal with: ZRA's Smart Invoice requirement, the Bank of Zambia's currency rules, and Zambian tenancy record obligations.
Not sure how rental tax works in Zambia? Read the RentBook ZRA Tax Guide →
On the Business plan, RentBook is connected to ZRA's Smart Invoice API. When you issue an invoice, RentBook submits it to ZRA and stores the official Smart Tax Invoice number and QR code against your records. On Starter and Pro, RentBook produces a provisional invoice and you issue the matching Smart Invoice through ZRA's portal yourself.
Where rent is contracted in USD and settled in Kwacha (or vice versa), RentBook records the FX rate used, the source, and the date — so the audit trail is on the document, not in a side conversation.
RentBook helps landlords maintain cleaner lease, invoice, payment and tenant records in line with common Zambian tenancy practice. For residential premises, the Rent Act, Cap 206 includes rent-book record requirements. For business premises, separate rules apply under the Landlord and Tenant (Business Premises) Act, Cap 193. Lease templates should always be reviewed by a lawyer before signing.
No setup fee. No card needed. All paid plans are billed annually.
Indicative annual pricing. Final fees confirmed on enquiry.
"I built RentBook ZM because I was that landlord — recording rents in a notebook, updating totals in a spreadsheet, printing statements to file by hand, then reconciling everything properly so that ZRA returns and Smart Invoices match and are submitted within the required deadlines. If you've been there too, this was built for you!"
RentBook stores your landlord, tenant, lease, invoice and payment records securely on dedicated private infrastructure, with encrypted sensitive data and real-time data redundancy. You can export your data at any time. We do not sell your information to third parties.
Read our privacy policy →Issue invoices, record payments, and keep one ledger per tenant — built in Lusaka, for the Zambian rental market.
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